Subject to certain exceptions, legal authority means that the armed forces can exchange information. Under the legal authority, there is a special legal power, but no obligation to share police information with another party. With regard to the exchange of information within the framework of a legal authority, the exchange of data can be carried out in such a way as to offer the best services we all want, while respecting the legitimate expectations of individuals regarding the privacy and confidentiality of their personal data. If you have any doubts about whether the information is considered “personal” and what the restrictions are on that information, you should contact your institution`s data access and protection coordinator. There are exceptions to the principle of conservation. In the event of .B of an emergency situation in the context of a diplomatic or consular mission abroad, the relevant official may be authorized to order the destruction of personal data in order to prevent the information from being removed from the institution`s control. Similarly, the transfer of personal data before the expiry of the minimum retention period could be permitted with the written consent of the person to whom the information relates. This may be the case, for example. B, if it was found that the information was incorrect and when the most appropriate corrective means were corrected or if the information was no longer needed. Any prohibition or restriction on the subsequent or secondary use of the information should be clearly addressed in the agreement, taking into account the relevant laws, regulations or directives of the contracting parties. Personal data that has been modified so that the identity of the person concerned can no longer be established is classified as depersonal information. This can be achieved by removing identifiers such as a person`s name, date of birth and other personal data that may be related to the person.
Whatever the means of depersonalizing the data, any new identification should be made impossible, i.e. other data, even when combined with other sources, should not allow the link with people. Canada is already a signatory to numerous bilateral and multilateral international treaties with other countries, which involve the exchange of personal data, such as customs, extradition, taxation and immigration. When considering whether to implement an information exchange initiative involving a foreign country, a federal government institution should consult both its legal services and consult with the Department of Foreign Affairs and International Trade. The objective is to reach an agreement consistent with Canada`s foreign policy and to ensure that the ISA respects the principles of international and Canadian law and complies with the requirements of the government`s contractual policy.